General Logistics

Is Trailer Pooling Worth It for Manufacturing Companies?

Updated: March 25, 2025

trailer pooling

As manufacturers face increasing pressure to optimize operations and reduce costs, trailer pooling has emerged as a strategy worth considering.

But is it right for your business? After working with hundreds of manufacturers across Wisconsin and the broader Midwest, I've seen firsthand when trailer pooling delivers exceptional value — and when it doesn't.

Let me walk you through a comprehensive analysis to help you determine if trailer pooling makes sense for your manufacturing operation.

What exactly is trailer pooling?

For those new to the concept, trailer pooling is when carriers "spot" or position empty trailers at your facility, allowing you to load them at your convenience. Once loaded, you notify the carrier, who then dispatches a driver to pick up the loaded trailer and often drops another empty one in its place.

It's a simple concept with profound operational implications.

The benefits of trailer pooling for manufacturers

There are a few key advantages here. Let's quickly run through them.

  • A more efficient dock. One of the most significant advantages is breaking free from driver scheduling constraints. Instead of rushing to load a trailer while a driver waits (potentially incurring detention charges), your team can load at optimal times according to your production schedule. If you can load at your convenience and get it off your dock when you want, it's a lot more efficient. This efficiency compounds for manufacturers with limited dock doors, where each door represents a critical throughput point.

  • Easier inventory buffer management. For manufacturers with constrained warehouse space, loaded trailers effectively function as an inventory buffer. You can clear finished goods from your facility even when your customer isn't ready to receive them, keeping your internal operations flowing smoothly. I've seen Wisconsin paper manufacturers, for example, use trailer pools to manage the disconnect between continuous production and inconsistent customer receiving schedules.
  • Production continuity. Having empty trailers readily available ensures you can maintain production schedules even during capacity crunches. During last year's spring freight surge, manufacturers with established trailer pools maintained consistent operations while others struggled with pickup delays.
  • Extended hours flexibility. Many manufacturing operations run 24/7, but carriers typically don't offer around-the-clock pickups. Trailer pooling bridges this gap, allowing you to load during evenings, overnight shifts, or weekends when drivers might not be available.

The cost equation of trailer pooling

While the operational benefits are clear, trailer pooling isn't free. Here's what to consider on the cost side:

Equipment utilization fees

Carriers invest significantly in their equipment, and making trailers available exclusively for your use comes with costs. Typical charges include:

  • Initial positioning fees
  • Daily or weekly trailer rental charges (often after a grace period)
  • Detention fees for trailers held beyond agreed timeframes

These fees typically range from $25-75 per day, depending on equipment type, market conditions, and your negotiated terms.

Relationship requirements

I'm always candid with manufacturers about this aspect: trailer pooling requires strong carrier relationships and consistent volume. As I explain to potential partners, there is a cost to the carrier to do that — just having that equipment. But if it's a good customer, for sure, we spot trailers. Most carriers require minimum weekly volume commitments before establishing pool programs, as the economics only work with consistent utilization.

Risk allocation

When trailers sit at your facility, questions of liability arise. Who's responsible if a trailer is damaged while on your property? What about theft or vandalism risks? These considerations must be clearly addressed in your agreements.

When trailer pooling delivers the best ROI

Based on our experience serving Wisconsin's manufacturing sector, trailer pooling delivers the greatest return on investment in these scenarios:

  • High-volume operations. Manufacturers shipping 10+ loads weekly on consistent lanes benefit most from pooling arrangements. The consistency justifies the carrier's equipment investment while providing you with dependable capacity.
  • Limited dock space. If your facility has few dock doors relative to shipping volume, pooling prevents bottlenecks by increasing the throughput of each available door. I've seen manufacturers effectively double their shipping capacity without facility expansion through strategic trailer pool implementation.
  • Variable production timing. If your production schedule fluctuates or doesn't align with standard 8am-5pm pickup windows, trailer pools offer the flexibility to load when products are ready, regardless of time constraints.
  • Seasonal business. For Wisconsin's many seasonal manufacturers – from agricultural processors to construction material producers – trailer pooling offers scalable solutions. The most sophisticated programs include seasonal adjustments to pool size based on production forecasts.

Implementing trailer pooling successfully

Successful trailer pool programs start with transparent agreements covering:

  • The number of trailers to be spotted
  • Free time allowances before detention charges apply
  • Responsibility for damage while on your property
  • Communication protocols for pickup notifications
  • Minimum volume commitments
  • Equipment rotation expectations

Without clear terms, misaligned expectations can quickly erode the program's value.

You also have to establish communication protocols. Create efficient processes for alerting carriers when trailers are loaded and ready for pickup. At Badger Logistics, we've found that automated notification systems integrated with manufacturing execution systems deliver the best results.

Once you're up and running, monitor key performance indicators like:

  • Average dwell time for empty trailers
  • Loading completion timeframes
  • Detention charges incurred
  • Overall pool size efficiency

These metrics help you optimize your program over time and demonstrate ROI to leadership.

Keep in mind that trailer pooling works best with carriers located within 50 miles of your facility. The proximity makes equipment positioning more economical and allows for faster response when adjustments are needed.

For Wisconsin manufacturers, regional asset-based carriers like Badger Express are often well-positioned to provide trailer pooling with greater flexibility than national carriers. Our equipment is based nearby, and we understand local manufacturing needs and seasonal considerations.

The bottom Line

Trailer pooling isn't right for every manufacturer, but for those with consistent volume, limited dock space, or variable production schedules, it can deliver substantial operational benefits that far outweigh the costs.

The key is finding a carrier partner willing to customize a program to your specific needs rather than forcing you into a one-size-fits-all solution.

For manufacturers in Wisconsin and throughout the Midwest, I'm always happy to evaluate whether trailer pooling makes sense for your specific operation. Sometimes the answer is yes, sometimes no – but an honest assessment based on your actual shipping patterns is the only way to know for sure.

The ultimate freight carrier selection checklist

Need a Wisconsin 3PL partner? Let's talk

At Badger Logistics, we combine asset-based trucking with extensive brokerage capabilities, warehousing, and maintenance services to provide integrated logistics solutions for Wisconsin shippers. This guide reflects not just my personal experience but the collective wisdom of our team, which brings over a century of combined Wisconsin logistics experience to every shipment we handle.

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While freight transportation will always involve challenges, the right approach and partnerships can transform logistics from a constant struggle into a sustainable competitive advantage. I hope this guide helps you navigate Wisconsin's unique shipping environment more effectively.

For specific questions or to discuss your particular freight challenges or to get a competitive quote, feel free to reach out directly or submit the quote request form below. We'll be in touch within one business day. 

Asset-based trucking:

  • Local, regional, and long-haul FTL services with 53' food-grade dry van trailers (plate trailers offering up to 101.5” inside width, under 10 years old)
  • Safe, compliant driver pool with late-model equipment
  • Drop trailer services
  • Strategically located in southeastern Wisconsin
  • McLeod TMS integrated with Samsara for in-cab communication and tracking
  • Superior safety scores and dedicated customer service reps ensure smooth freight movement from pickup to delivery

Full-service freight brokerage:

  • 12,000+ annual shipments for 500+ customers
  • Access to 15,000+ partner carriers
  • Full truckload and partial shipments
  • Dry van, reefer, flatbed, and intermodal options
  • Door-to-door tracking
  • Gold Book rated credit score

Integrated warehousing:

  • Secure, strategic storage in southeastern Wisconsin
  • Food-grade storage (FDA and DATCAP)
  • 27 dock doors for efficient access
  • 24/7 security monitoring and fire protection
  • Flexible scheduling and deliveries
  • Consolidation and order fulfillment services

  • Cross docking, kitting, and assembly

Request a competitve shipping quote
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Success story

How Badger Logistics Solved Charter NEX’s Multi-State Shipping Challenges for Just-in-Time Deliveries

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When I talk to shippers looking for 3PL, I tell them they need to find a partner who understands Wisconsin manufacturing, has the flexibility to solve problems before they impact your customers, and brings enough integrated capability to the table that you never have to worry about the logistics side of your business. When manufacturers tell me they just want the lowest rate, I tell them they're asking the wrong question. The right question is: who can I trust to protect my customer relationships and help my business grow?"

 

Drew-Kirkman

Director of Brokerage Operations and Sales

Badger Logistics

Wisconsin logistics Move your freight locally, regionally, and across North America with near-perfect on-time delivery

Badger Logistics is a full-service transportation logistics provider combining asset-based trucking, brokerage, warehousing, and vehicle maintenance services. Join hundreds of shippers solving their complex logistics challenges with one call.

Asset-based trucking

Extensive brokerage carrier network

Food-grade warehousing

Most logistics providers complicate freight management with fragmented services. You need reliable, all-in-one freight management from a partner who understands your business and has the carrier relationships to move your freight seamlessly. Badger Logistics provides 3PL brokerage services for reliable and efficient transportation of your shipments. Join 500+ shippers solving 95% of their freight challenges with one call—from standard shipments to complex logistics.

FAQs about Wisconsin 3PL

What is 3PL in Wisconsin?

A third-party logistics (3PL) provider in Wisconsin manages outsourced warehousing, transportation, and distribution services for manufacturers and shippers. Wisconsin 3PLs typically specialize in serving the state's major industries like paper, packaging, and food manufacturing, offering solutions designed for the unique challenges of Midwest shipping and distribution.

How much does 3PL cost in Wisconsin?

3PL costs in Wisconsin vary based on services needed, volume, and requirements. Rather than a fixed rate, most Wisconsin 3PLs offer customized pricing that might include warehouse storage fees, handling charges, and transportation costs. Food-grade storage typically costs more due to additional compliance requirements. The best approach is to get quotes based on your specific needs.

What's the difference between asset-based and non-asset-based 3PLs in Wisconsin?

Asset-based 3PLs in Wisconsin own their warehouses and trucks, providing more direct control over operations and capacity. Non-asset-based 3PLs rely on partnerships with carriers and warehouse providers. Some providers, like Badger Logistics, offer both - combining their own assets with partner networks for greater flexibility.

How do I choose a food-grade 3PL in Wisconsin?

Look for a 3PL with:

  • FDA registration and DATCP licensing
  • Documented food safety procedures
  • Experience with similar products
  • Temperature-controlled facilities if needed
  • Lot tracking capabilities
  • Strong pest control programs
What questions should I ask a Wisconsin 3PL before signing?

How do you handle seasonal volume fluctuations? What are your food-grade certifications and procedures? How do you manage weather-related challenges? Can you provide local references in my industry? What's your typical response time for urgent issues?

How do Wisconsin 3PLs handle the winter weather challenges?

Experienced Wisconsin 3PLs have developed specific strategies for winter operations including:

  • Indoor loading docks for weather protection
  • Contingency routing plans
  • Relationships with reliable winter carriers
  • Flexible scheduling to accommodate weather delays
  • Experience with winter-specific packaging needs
What areas do you service with 3PL?

We provide transportation services across all 48 contiguous United States and Canada. Our asset-based trucking primarily serves routes east of the Mississippi and Texas, while our brokerage services cover the entire North American market.

What kind of shippers do you work with?

We serve a wide range of industries, including but certainly not limited to paper and packaging, food and beverage, manufacturing, consumer goods, industrial equipment, pharmaceuticals, construction, and retail. Our experience across diverse industries enables us to serve businesses of all types.

How do you ensure quality service when using partner carriers?

We have a rigorous vetting process for our partner carriers. We require a minimum of 1-year operating history, check safety scores, verify insurance coverage, and continuously monitor performance. We only work with carriers that meet our high standards.

How do you simplify logistics?

As an integrated logistics provider, we offer a single point of contact for all your needs—from asset-based trucking to warehousing to brokerage and repair service. This simplifies your logistics management and ensures seamless coordination across services.

What areas do you service with brokerage?

Our combination of asset-based trucking and an extensive brokerage network allows us to be highly responsive to urgent needs. We can often accommodate last-minute requests and provide quick turnaround on quotes.

What can I expect when I reach out for the first time?

When you contact Badger Logistics, you'll experience our commitment to personalized service from the start. Here's what you can expect:

  • You'll speak with a real person—one of our experienced team members, not an automated system.
  • We'll ask detailed questions about your specific shipping needs, including origin and destination, timeline, type of freight, weight, dimensions, and any special requirements.
  • For most services, we aim to provide a competitive quote quickly.
  • If you have complex needs, we may schedule a more in-depth consultation to ensure we fully understand your requirements.

Talk to us

Drop us a line for information about our transportation services or to get a competitive rate quote. We’ll be in touch within one business day.

Have a freight project? Get a rate quote Prefer to call? (920) 484-5920